Documentation center for Safety 360 Elite Modules, Downloads & Assets.
Mobile App Checklist Module
This information guide will assist the user with using Safety 360 Elite Mobile App for CHECKLISTS on Android and iOS devices.
The Safety 360 Elite Mobile App allows you to conduct inspections, even when offline. Remember to make sure you have correct checklists available under Ready To Use.
We will look at:
Checklist Setup 1-2-3
The following 1-2-3 will guide users in downloading available* checklists to be actioned.
Once a checklist is downloaded and under the Ready To Use tab, it can be actioned as many times as required.
*Only checklists created on Safety 360 Elite Live system which are in approved state and linked to User/Region will be available for action.
After downloading system data you will have access to checklists and Inventory.
On the DOWNLOAD tab you’ll find (approved) checklists, click the dot to download your selection.
Swipe left on the checklist type categories to access checklist types not on display .
Ready to Use and In Progress
Ready to Use
Action/ conduct inspections by accessing your downloaded checklists on the READY TO USE tab.
Access incomplete checklists on the IN PROGRESS tab. Click the play icon to complete and sign off, or trash icon to delete the checklist permanently.
Upload completed checklists regularly. The checklists can be stored up to 7 days maximum to ensure data integrity.
Uploaded and History
This tab will show all signed off and completed checklists that have been uploaded to the Live system.
Click the eye icon to Preview, or the trash icon to delete the checklist permanently
The History tab will show all checklist activity for the relevant user. There are 4 possible entries on this list
- Actioned – checklist started
- Signed off – checklist completed including signature
- Uploaded – checklist succesfully uploaded to Live system
- Deleted – checklist has been removed by the user
Action a Checklist
The following will guide users in Actioning (completing) a checklist listed under ‘Ready To Use’.
Ready for Use
Under the Ready To Use tab find the relevant checklist and click the Play icon.
Here a user can view the checklist content including number of groups and questions. Once ready click ACTION.
Swipe the slider for the relevant Operation / Inspection Area based on current Region. Click “set selected area” to confirm.
Here the user will see all the Sections, Groups and Questions mentioned in Details on previous slide.
Users can either answer the group or mark it is Not Applicable.
Top Bar Info
Here users can Sign the checklist once completed as well as Save and Exit. The Sign icon will only be available once all checklist questions have been answered or marked as not applicable.
Save will close the checklist and open IN PROGRESS.
Checklist can be completed by clicking Play Icon
If a user has selected Answer Group, they will be taken to Group page with Questions.
Selections and Input
Answer selections based on Live system settings. Can be either:
- Go / No-Go / NA
- Compliant / Non Complaint / NA
- In Place / Not In Place / NA
Comments can be entered for all selections but is MANDATORY for No-Go / Non Compliant / Not In Place selections.
Users can also add images (3 per question) with a comment to the checklist.
*This will require Camera and Storage permission
Upload a Checklist
Once all questions have been answered or marked as NA, and the checklist has been signed off, it can be uploaded to the Live system.
NOTE that this requires a valid connection to the internet. All checklists must currently be manually uploaded to ensure compliance.
In Progress Tab
The IN PROGRESS tab will show completed and signed off checklists ready for upload. The user can tell if a checklist is ready when the green upload icon is lit and available.
The example below shows Housekeeping checklist ready to upload and Wheel Chair checklist as ongoing.
Once the user click the green upload icon they will be receive confirmation from system if application has connection to the internet.
If the upload fails, it will remain under the IN PROGRESS tab and the user can try again once their connection is verified.
A success message will be shown for successful uploads and the checklist will be removed from the IN PROGRESS TAB.
Successfully uploaded checklists can be found under the UPLOADED tab along with their details (time and checklist ID for troubleshooting).
Once the checklist has been successfully uploaded, it will appear on the Uploaded Tab.
If you can see the checklist on this tab it means its in the cloud. Users on Live web app can use the checklist and its data.
The Uploaded tab will show all successfully uploaded checklists.
Users can click the yellow preview icon to view the uploaded checklist data.
Entries can be removed from the list by clicking the red Trash icon or the Remove All tab at bottom.
Remember to upload your completed checklists for online use.
Checklist on Live
Once the checklist has succesfully been uploaded, it can be used in the Safety 360 Elite Health and Safety Management system through File Explorer, Safety Files and Reports to name a few.
The PDF generating service also happens on Live so if you need a PDF copy of the completed checklist, please navigate to www.safety360elite.co.za, click the yellow CHECKLIST icon on dashboard or left navigation pane, head to View Checklist Register -> Completed Checklist
(URL should read: https://safety360elite.co.za/checklist/complete/list)